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How to Take Minutes at Board Meetings

The recording of minutes from board meetings is crucial to keep a record of what the board did. Minutes should contain details of discussions and decisions, plus resolutions and action items that were adopted.

A board secretary should take minutes with accuracy and impartiality. Even if the board has discussions on controversial subjects, a fair and factual report is required to safeguard the business from any potential litigation that may occur.

The draft minutes of the meeting must be distributed to all directors for initial review and correction prior to being approved by the chair. A second draft that has been approved by the chair, can be distributed to directors who want to conduct any additional work before finalizing the minutes.

It is important to include the attendance at the meeting of each director, as well as any other attendees who are present , but do not take part in the decision-making loveboardroom.com process. This ensures that any discordant comments are not ignored or forgotten.

When you are dealing with a specific agenda item, note the order that it was discussed. This will allow you to follow up on any changes in a subsequent meeting.

As the person responsible for taking minutes, it’s crucial that you bring all the required items to the meeting. You should bring pen, notebook, power cable, and a pen. In addition it is recommended to have a backup option just in the event that your primary device fails or your pen isn’t working.

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